Bookkeeping (Manual and Computerised) - 5N1354

The aim of this award is to provide the Learner with an introduction to manual bookkeeping terms and principles, and the knowledge and skills necessary to accurately operate a computerized accounts system using an integrated accounts package.

On completion of this module, Learners will be able to operate a bookkeeping system both manually and computerized and will develop a keen understanding of the main principles of bookkeeping and be able to carry out a broad range of bookkeeping procedures up to and including VAT Return and Trial Balance.

QQI Level 4 Certificate, or equivalent life/work experience.

QQI 5N1354 Bookkeeping (Manual & Computerised) Component Certificate

For the next course date, phone Lir Reception 044-934 2754 or email

10 x 3 hour classes

Bookkeeping Terminology:

  1. Explain the key terminology associated with the recording and maintenance of bookkeeping records, using manual and computerised systems.

  • Explain key terms such as debit, credit, debtor, creditor, income, expenditure, asset, liability, and capital.

  • Explain four methods of payment used in business transactions (direct debit, EFT, POS, standing order, cheque.


Computerised Bookkeeping:

  1. Outline the advantages and disadvantages of a computerized system over a manual one for record keeping purposes.


Manual Bookkeeping:

  1. Complete the books of first entry with appropriate VAT and departmental analysis from the information contained in a range of source documents and include: invoices, credit notes, bank records, petty cash vouchers.

  • Identify source documents used for writing up the books of prime entry (invoices, credit notes, petty cash vouchers, cheques, remittance advices).


  1. Post the information from the daybooks to the appropriate accounts in the ledgers.

  • Record sales and sales returns in the relevant books with appropriate VAT analysis.

  • Record purchases and purchases returns in the relevant books with appropriate VAT analysis.

  • Record cheque payments using appropriate analysis columns (cash, bank, VAT, creditors).

  • Record money received in the relevant day book using appropriate analysis columns.

  • Operate a petty cash book using the Imprest system with four analysis columns (e.g. food, travel, stationery, cleaning).

  • Post the entries in the books of prime entry to the appropriate ledger accounts ensuring sales, purchases and nominal ledger accounts balance.


Manual and Computerised Bookkeeping:

  1. Extract a Trial Balance at the end of an accounting period.

  • Extract a Trial Balance at the end of the account period.


  1. Prepare a Bank Reconciliation Statement from data supplied.

  • Prepare a Bank Reconciliation from data supplied.


  1. Prepare the end-of-period VAT Return in accordance with the requirements of the Revenue Commissioners.

  • Extract the required VAT details from the records and complete a VAT 3 form for the Revenue Commissioners.


Computerised Bookkeeping:

  1. Process all tasks as per the manual ones using an accounts package, comparing manual and computerized results.

  • Access a computerized accounts package.

  • Set up standing data for new customers and suppliers.

  • Set up nominal accounts.

  • Set up new products.

  • Enter opening balances.

  • Create, post and print sales invoices and credit notes

  • Post customer payments.

  • Post purchase invoices and credit notes.

  • Post supplier payments.

  • Post bank receipts.

  • Post bank payments,

  • Post petty cash payments.

  • Restore the petty cash Imprest at the end of a period.


  1. Analyse tasks completed making appropriate corrections to any errors and editing of data as directed.

  • Verify entries made and correct errors.


  1. Print a selection of reports after backing up computerized data on a suitable medium.

  • Make a back-up of data files.

  • Produce the following reports:

    • Aged debtors analysis

    • Customer statement

    • Sales daybook report

    • Aged creditors analysis

    • Purchases day book report

    • Bank receipts report

    • Bank payments report

    • Petty cash payments report

    • Trial balance

    • VAT analysis report.


Lir|Business Services & Training Centre Ltd

42 Mount Street


Co. Westmeath.


Tel: 044-93 42754

Fax: 044-93 42755


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